Guidelines For Local Bicycle User Groups

1. The group should agree to adopt the Local Bicycle User Group Rules as provided by Bicycle New South Wales. Groups should advise the President of Bicycle New South Wales of any proposed amendments to these rules at least two weeks before the meeting when these amendments are to be put and within two weeks of the amendments being adopted.
2. The group must elect a Committee of Management and office bearers in accordance with the Rules. This committee will be responsible for the running of the group. This involves decision making on the activities of the group such as the raising and expenditure of funds and setting the group's activities. As an unincorporated group the committee and office bearers must bear collective responsibility for decisions made by them on behalf of the group.
3. The office bearers and committee shall ensure that books of account are kept to record all income and expenditure to the satisfaction of the Bicycle New South Wales accounts officer.
4. An annual statement of the group's accounts is to be submitted to Bicycle New South Wales on August 31 each year for the period ending June 30.
5. The group will ensure that at all times that the Bicycle New South Wales office is informed of the names and contact details of all office bearers for the group.
6. If the group chooses to run rides, the committee shall appoint a Tours Leader who will coordinate the tours program.
7. The group should adopt the Local Bicycle User Group Guidelines for Rides Leaders and ensure that all ride leaders comply.
8. The Tour Leader will ensure that details for the group's monthly rides (and any other public event the group organises) are sent to Bicycle New South Wales for inclusion in the bi-monthly Touring Calendar. In the event of late or accidentally omitted rides the Bicycle New South Wales office will be separately notified of any events not listed in the Touring Calendar two weeks prior to these rides taking place. (NB this requirement is to satisfy insurance requirements).
9. The Tours Leader will ensure that all group rides leaders are fully acquainted with the Ride Leaders' Guidelines and make sound preparations for the rides they lead.
10. Groups must maintain a list of current members. This information can be update bi-monthly with new member information supplied by the Bicycle New South Wales office staff.